Powerful Purchasing & Procurement Management Software

A set of modern instruments used at different stages of the procurement process and interactions with suppliers.

  • Procurement planning

  • Rating of suppliers

  • Procurement with e-Tendering Platform

  • Small direct procurement

  • Monitoring of contract execution

  • Financial system

Acquisition management with eSourcing Software significantly increases profitability

Deployment of Procurement Management Software by Fogsoft allows a company to reduce procurement costs by 12 percent on average and staff labor expenditures – by two to three times, while significantly increasing the rate of capital turnover.

The system architecture is built on a modular principle, the customer has the opportunity to choose the necessary solutions based on the specific business processes of the company.

To understand the cost of procurement automation solution, read the description of each module and select ones you want.

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Reducing labor costs for the organization of procurement procedures

Deployment of eProcurement software allows for the significant decline of staff labor expenditures.

Through automation of the document flow and basic purchasing procedures, management of the procurement process in the enterprise is simplified. Yet, it also avoids the risk of the “human factor” and data loss.

Our experience with the eProcurement systems deployment exhibits that qualitative execution and control of the same volume of procurement procedures when using the acquisition management system needs only two to three times less the amount of work.

Obtaining the best supply conditions with the help of online bidding

The electronic means of conducting commercial procurement using reverse auction allows you to create the most efficient and transparent competitive environment, to attract the maximum number of suppliers. This then allows you to obtain the best offer based on your price and delivery conditions.

Bidders can bid from any location on the globe. When bidding for a price reduction, the cost of the delivered goods or services usually falls between 5 and 40 percent!

Reduce dependence on current suppliers

A key element in the company’s development is a process of constant searches for new suppliers with the best characteristics of goods or services and optimal financial conditions. Supply chain management software is an effective solution for attracting new suppliers, thereby expanding the geography of collaborative work.

Competition through the auction enables optimal delivery terms from current suppliers, due to increased competition.

Modular principle

e-Procurement Architecture by Fogsoft is built on a modular principle. The customer has the opportunity to choose the necessary solutions based on the specific business processes and needs of the company.

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Procurement Management Solution Modules by Fogsoft
Planning of procurement and supply

The planning stage of the sourcing process helps a customer to efficiently manage procurement activities in accordance with the current and future needs of the company. Furthermore, it allows suppliers to prepare for the implementation of potential orders in advance.

The Procurement Planning Module is responsible for the registration, coordination, review, consolidation of orders, analysis and forecasting of requirements, the formation of a schedule of procurement and communication of the customer with the supplier. In operational mode, it allows the retrieval of important data such as changes in the conditions of supply, new production and more.

Mike Fogilev, Fogsoft CEO:

Procurement planning is twice as fast!

In enterprises where the range of procurement contains several thousand items, or purchasing positions change frequently, the process of procurement approval is usually multi-stage–from one department to another, with many refinements.

An increasing number of complications may occur due to the difference in time zones (especially for companies with branch networks). The automated tool reduces the time spent on planning and coordination of procurement, by at least double the time.

Sergey Yurov, Director of Special Projects Department at Fogsoft

Suppliers performance and relationship management is a step towards the effective pool of suppliers

Working with a pool of efficient suppliers is a standard practice for business customers. Within the electronic attestation of vendors and continuous qualification and preformange management, the customer analyzes and predicts the potential suppliers on the basis of the vendor’s responses to qualification questions, study of the experience of interaction and other related information.

The SPRM module is implemented by the Fogsoft company in the National Corporation “Rosatom” in 2016.

Suppliers performance and relationship management

The selection of optimal suppliers is of course not limited to tenders. The supplier performance and relationship management (SPRM) module enables the certification/accreditation of suppliers of specified categories within a certain timeframe for the purpose of selection of the most choice sources of supply, to determine any redundancies with the number of suppliers for similar positions and, of course, for the reduction of suppliers’ cost of participation in the bidding procedures.

Usually, customers offer certified suppliers special conditions for cooperation.To illustrate, they can invite a certified provider to a closed bidding procedure, to make a direct purchase without competitive bidding or requests for business information, or to endorse their participation in bidding without collateral and so on. While the options can be numerous, everything depends on the customer company and their sourcing policy.

SPRM module provides a means and approaches of continuous measurement and control of the certified suppliers performance and quality. SPRM module features include:

  • On Time In Full (OTIF) measurement
  • Complaints analysis
  • Supplier questionnaire complete workflow
  • Subjective input of the company personnel registration
  • Audit reports
  • Supplier file
  • Supplier rating
  • Risk analysis and prediction
  • Exchange documents with suppliers
Andrew Gogin, Deputy Director of Key Clients Department at Fogsoft:

Advantages of the own trading platform for enterprises

The Own e-Tendering Platform works by taking into account characteristics of the organization and tendering of the specific customer, that can’t be fully provided by a third-party trading platform .

Procurement with e-Tendering Platform

One of the main elements of the e-Procurement Management System is the electronic trading platform , enabling the customer company to perform online purchases in electronic form in all types of auctions (reverse auction, multi-unit auction, English auction, Dutch auction, blind auction, etc…). Here, the customers conduct the procurement procedure according to their own rules, setting it up based on how they want to configure the procedures for the admission of suppliers for trading, stages of formation of lots for the auction period, the formation of a protocol of the conducted tenders, the procedure for granting collateral and so on.

The electronic trading platform can send notifications about important events to all bidders, automatically selecting the optimum supplier, processing the collateral, exporting required information to third-party systems and much more.

It is also convenient since the system automatically collects statistics of savings (the overall reduction of initial prices). Moreover, due to competition during the carrying out of purchases a company’s needs–via the electronic trading platform –the price reduction is in the range of between five and 40 percent off of the initial price of the purchased lot.

Electronic catalogue

How do you ensure that the vendor has exactly what the potential customer wants? Explore the catalog of purchased products. Every company customer has them in one form or another.

The Procurement tool facilitates a mutual understanding of customers and suppliers at every step. It does this through the E-catalog Module, which allows providers to quickly analyze the needs of potential customers and match them based on their abilities.This solution is a single database of purchased items, which includes all the information about the specifications of a particular purchased product or service that was aggregated within the procurement management system .

The catalog can be integrated through the module “planning of purchases” and online stores, so the officers will have the ability to register requirements for materials and services using the so-called “purchase basket”.

The Fogsoft company has developed an e-procurement system for the largest Russian metallurgical company – UMMC. This system automates the procurement processes, starting from procurement planning and vendor evaluation.

Control of contract execution

The stage associated with controlling the execution and recording of contracts in the procurement process is also automated within the procurement management software. A special role is then assigned to the curators of the contracts — often key performance indicators of the company depend on how quickly and accurately they perform their obligations of monitoring contract execution.

Financial system

Cash-Commodity relations between a customer company and their suppliers is an integral element of the procurement process. The Financial system module is designed to optimize the interaction of a customer and his vendors within the processes associated with the funding and returns of bid participation collateral and contract execution collateral.

The system is built on the General principles of accounting systems: it enables multi-currency accounting, monetary and quantitative accounting , and integrates with other accounting systems.

The procurement system developed by Fogsoft for «Siberian Premier Agricultural Holding» can form reporting of three types: summary report of purchasing and sales of organizations, report of monitoring of procurement execution plan and report on savings through competitive procedures.

Analytics

An evaluation of the effectiveness of the relationship is performed through the “Analytics” module. This tool aggregates information from other system modules, covering all the required stages of procurement and ensuring up-to-date information in corporate reports within a few minutes.

There is also the possibility of expanding the reporting options in accordance with any new requirements such as report displays in graphic form, the formation of a printed report form and data export.

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